REGISTRATION IS OPEN!
LATE REGISTRATION is NOVEMBER 15TH - DECEMBER 2ND (20% INCREASE)
FESTIVAL REGISTRATION STEPSSTEP 1: The director/teacher/school representative should complete your school's Interest Survey
STEP 2: Send your personalized Registration Collection Google Sheet to your students. STEP 3: Set a deadline for students to complete the information (at least a week before our deadline so you have time to track down last minute students who forgot). STEP 4: Import data from the Registration Collection Sheet to your Official Registration Form STEP 5: Confirm completion of your Registration Form with [email protected]. NOTE: Hotel and Lunch/Dinner meals are NOT included. |
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2025 SCHOOL GRANT APPLICATION
If you need financial assistance to join us this year, please compete the grant application. We will choose applicants by the close of regular registration on Nov 1st.
REGISTRATION FEES 2025
Plan Type |
Inducted Thespians |
Adults |
Non-Inducted Thespians |
Late Registration Fee (for Returning Schools Only) |
Full Weekend |
$205 |
$205 |
$225 |
20% of Total Registration |
1-Day Pass (middle or high school) |
$90 |
$90 |
$110 |
20% of Total Registration |
Thespys |
Scholarships |
College Auditions |
One Acts |
Mainstages |
Individual = $15 |
$15 |
$15 |
$100 |
$250 |
Group = $15 Per Person |
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WHAT'S INCLUDED IN REGISTRATION?
***REGISTRATION DOES NOT INCLUDE THE HOTEL, PLEASE VISIT OUR HOTEL PAGE TO SECURE YOUR HOTEL ROOMS! |
TROUPE DIRECTORS & CHAPERONESTroupe Directors and Chaperones will initially pay for Festival Registration. Chaperones and Troupe Directors will have the opportunity to volunteer at Festival to receive the cost of registration. Up to 2 Chaperones and 1 Troupe Director is eligible from each troupe. The cost of registration that will be refunded, will not include the cost of food.
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HOW TO REGISTER FOR SPECIAL EVENTS
Please check out our web pages related to the following in order to register for those events. Students NOT TEACHERS should be registering for additional events including college auditions, scholarships, and Thespys.
VIRGINIA THESPIAN FESTIVAL REGISTRATION PAYMENT POLICY
Introduction: The Virginia Thespian Festival is committed to providing an exceptional and enriching experience for all participants. To ensure the smooth execution of the festival and allocate resources effectively, we have established a non-refundable registration policy. Please read this policy carefully before registering for the event.
Non-Refundable Registration Fee:
Transfer of Registration:
Cancellation of the Event:
No-Show Policy:
Payment Processing Fees:
Exceptions:
Conclusion: By registering for the Virginia Thespian Festival, you acknowledge that you have read, understood, and agreed to abide by this non-refundable registration policy. We appreciate your understanding and support as we work to make the festival a memorable and successful event for all participants
Please note that this policy is subject to change without notice. Participants are encouraged to review the policy periodically for any updates or revisions.
Non-Refundable Registration Fee:
- All registrations for the Virginia Thespian Festival are non-refundable.
- Once registered, there will be no refunds for any reason, including but not limited to personal schedule conflicts, changes in availability, illness, or any other unforeseen circumstances.
Transfer of Registration:
- Registrations may be transferred to another participant of the same group or organization.
- Transfer requests must be submitted in writing to [email protected] no later than December 1st.
- A transfer fee of $30 will apply for each registration transfer.
Cancellation of the Event:
- In the unlikely event that the Virginia Thespian Festival is canceled, rescheduled, or modified due to unforeseen circumstances, natural disasters, or other emergencies, no refunds will be issued.
- Registered participants will be offered the option to transfer their registration to the rescheduled event or to a future Virginia Thespian Festival, subject to availability.
No-Show Policy:
- Participants who do not attend the festival will not be eligible for refunds or transfers.
- For each week the registration is not paid a 3% late fee will be assessed. Late fees start accruing Nov. 20th!
- Lack of payment will result from expulsion from all future events.
Payment Processing Fees:
- Payment processing fees incurred during the registration process are non-refundable.
Exceptions:
- Exceptions to this non-refundable policy may be considered on a case-by-case basis, only in extraordinary circumstances, and at the sole discretion of the Virginia Thespian Festival organizers.
Conclusion: By registering for the Virginia Thespian Festival, you acknowledge that you have read, understood, and agreed to abide by this non-refundable registration policy. We appreciate your understanding and support as we work to make the festival a memorable and successful event for all participants
Please note that this policy is subject to change without notice. Participants are encouraged to review the policy periodically for any updates or revisions.
VIRGINIA THESPIAN FESTIVAL REGISTRATION FEE PAYMENT POLICY
Introduction: This policy outlines the payment terms and conditions for registration fees associated with Virginia Thespians. We are committed to ensuring smooth and timely processing of registration fees while providing clear guidelines for all participants.
Payment Due Date: All registration fees must be paid in full by December 1st of each year for the Virginia Thespian Festival. Failure to adhere to this deadline may result in late fees and additional charges.
Late Fee Assessment: A late fee of 3% of the total registration fee will be assessed for each week that payment is not received beyond the December 1st deadline. Late fees will begin to accrue on December 2nd.
Credit Card Processing Fee: A 3% processing fee will be added to all credit card payments. This fee covers the cost incurred by the event/organization for processing credit card transactions.
Payment by Check: Payments made by check must be post-marked no later than December 1st to be considered on time.
Checks should be made payable to Virginia Thespians. Please include the participant's name, organization, and a contact phone number on the check or accompanying documentation.
Consequences of Non-Payment:
Failure to make full payment by the due date may result in:
Payment Confirmation: A confirmation email will be sent once payment is received and processed. It is the responsibility of the participant to retain this confirmation for their records.
Refunds and Cancellations: Registration fees are non-refundable, except as stated in the event/organization's refund policy. Any refunds will be subject to the terms and conditions outlined in the refund policy.
Policy Changes: This payment policy may be subject to change without notice. Participants are encouraged to review the policy periodically for updates or revisions.
By registering for the Virginia Thespian Festival, you acknowledge that you have read, understood, and agreed to abide by this payment policy. We appreciate your cooperation and adherence to these guidelines, which help ensure the success of our event/organization.
If you have any questions or require further clarification regarding this policy, please contact us at [Insert Contact Email/Phone] before proceeding with your registration.
Payment Due Date: All registration fees must be paid in full by December 1st of each year for the Virginia Thespian Festival. Failure to adhere to this deadline may result in late fees and additional charges.
Late Fee Assessment: A late fee of 3% of the total registration fee will be assessed for each week that payment is not received beyond the December 1st deadline. Late fees will begin to accrue on December 2nd.
Credit Card Processing Fee: A 3% processing fee will be added to all credit card payments. This fee covers the cost incurred by the event/organization for processing credit card transactions.
Payment by Check: Payments made by check must be post-marked no later than December 1st to be considered on time.
Checks should be made payable to Virginia Thespians. Please include the participant's name, organization, and a contact phone number on the check or accompanying documentation.
Consequences of Non-Payment:
Failure to make full payment by the due date may result in:
- Ineligibility to participate in Virginia Thespian Events
- Delays in receiving event materials, badges, or access.
- Additional administrative fees.
Payment Confirmation: A confirmation email will be sent once payment is received and processed. It is the responsibility of the participant to retain this confirmation for their records.
Refunds and Cancellations: Registration fees are non-refundable, except as stated in the event/organization's refund policy. Any refunds will be subject to the terms and conditions outlined in the refund policy.
Policy Changes: This payment policy may be subject to change without notice. Participants are encouraged to review the policy periodically for updates or revisions.
By registering for the Virginia Thespian Festival, you acknowledge that you have read, understood, and agreed to abide by this payment policy. We appreciate your cooperation and adherence to these guidelines, which help ensure the success of our event/organization.
If you have any questions or require further clarification regarding this policy, please contact us at [Insert Contact Email/Phone] before proceeding with your registration.
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